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MOVE-IN / MOVE-OUT LIVING IN RESIDENCE TERMINATION & CANCELLATION OTHER
APPLICATION / ACCEPTANCE PROCESS 1. How do I apply for Residence? You can apply for Residence by filling out the . You may also apply by mail, fax or in person. Applications will be accepted at any time on a first-come, first-serve basis. Please note: When you apply for Residence you are required to pay a $500.00 deposit. 2. What is the $500.00 deposit used for? A deposit of $500.00 is required with all applications for Residence. Once you have moved into Residence, your deposit is used as a damage deposit for your room. It is returned to you less any charges owing after you moved out. You will be required to fill out a Room Inspection form upon arrival to the Residence. This form will be held on file for the duration of your stay with us; once you have moved out we will compare your room inspection form to the current state of your room. Payment for your security deposit can be made by Visa, Mastercard, American Express, certified cheque, or bank draft. Cash or interact can be made in person at the Residence. 3. When will I find out if I have been accepted into Residence? Academic Year Acceptance Winter & Summer Semester Acceptance 4. What is included in the acceptance package? In the acceptance package you will receive a Welcome Letter, Student Information Form and two copies of the Student Residence Agreement. The Welcome Letter provides an introduction to Residence and a summary of information for you to keep as a reference. The Student Information Form and Student Residence Agreement will need to be fully completed and returned to the Residence to complete your acceptance process. These forms ask for important information related to contact and health information, payment information, emergency contact information, and a personality profile questionnaire to help us match you with a roommate. The Student Residence Agreement is a legal document that serves as the contract between you and the Residence. Please ensure you read it over carefully, complete the form, keep one of the copies for your records and return the other copy to the Residence with your Student Information Form. 5. What if I can not make the payment options in the acceptance package? If you are unable to meet the payment options set out in your acceptance package please contact one of the Residence Managers to set up a Payment Plan. 6. What are Primary and Secondary Contacts? It is strongly recommended that these contacts are the parents or legal guardians of the resident. As the Primary or Secondary Contact you will serve as an emergency contact and you may also be contacted if any other significant concerns or problems arise with the resident. In the case where the Primary contact is unavailable, the Secondary contact will be contacted. Once the Residence is provided with this contact information, the Manager will notify the Primary and Secondary contacts, via the supplied e-mail, that they have been identified as Primary/Secondary Contacts for the Resident. This e-mail will outline the role and responsibility of the Primary/Secondary Contact and provide the Primary/Secondary Contacts with the opportunity to opt-out of this role. 7. When do I have to send my acceptance package back? You are required to send your acceptance package back by the following dates:
Please ensure all paperwork is completed in full and payment is included with your acceptance package. 8. I have a medical concern and require special consideration in the room assignment process. What should I do? Please download and complete a Request for Special Consideration Form to provide us with more information about how we can support your success in Residence. Students requiring special accommodations on campus are encouraged to also contact the Disability Services office on campus. 9. What if my program begins second term? You are welcome to apply anytime before second semester starts when the applications for the upcoming academic year are available. Please keep in mind that acceptance is initially defined with 8 month applicants, then 4 month, then 2 month, etc., progressively. You will likely hear more concerning residence acceptance in November/December as we obtain free spots. As long as you are on waitlist status you may cancel your residency without financial implications. 10. Can I stay in residence if I am going to the Waterloo or Guelph campuses? Students attending the Waterloo or Guelph campuses can stay in Residence. Please note that the Waterloo campus is approximately 20 minutes by car from the Doon Residence. Public transportation is available, but it can take up to an hour and a half to reach the campus. The Guelph campus is approximately 30 minutes by car from the Doon Residence. Public transportation is not available for this campus. Neither the Waterloo or Guelph campuses have Residence buildings. MOVE-IN / MOVE-OUT 11. When can I move-into Residence? The official move-in date(s) for Residence are as follows.
12. Can I move in early or move out late? You may move-in early or move-out late however there are specific dates and fees that apply.
If you need to move-in earlier or move-out later than the above posted date(s), please contact the Residence directly LIVING IN RESIDENCE 13. How is my roommate selected? Everyone who is accepted into Residence must fill out a 'Personality Profile' that is located in your Student Information Form. Your roommate is selected based on your answers to the personality profile. We recommend that you fill out the personality profile by yourself and answer each question truthfully. This way you end up with the best match possible. You may request to live with a friend while in Residence, and as long as you have both been accepted, and you both request to live with each other, we will place you in the same suite. Please note that there are no co-ed suites available, however, your acceptance package will include special interest areas available in the Residence that may interest you. If this is the case please indicate this on your personality profile. You can request a roommate and we will put you together as long as both applicants request eachother and you are both accepted into the same room style. 14. When do I find out who my roommate is? Academic Year Winter or Summer Semesters 15. When do I find out what room I am in? You will find out who your roommate is, but we do not give out your room number prior to your arrival. The reason for this is that changes to our room registry may occur before you arrive and we want to ensure we provide you the correct information about your room. This information will be given to you upon your arrival. 16. Am I required to purchase a meal plan? At this time the Conestoga College Residence does not require or offer meal plan options. 17. Is housekeeping services offered? Yes there is! The Residence offers bi-weekly light housekeeping services to our residents. This means that every two weeks a housekeeper will come to your suite and clean your bathroom and kitchen areas and mop the floors. Housekeeping staff are unable to touch your personal belongs and therefore to allow for a full cleaning to occur to these areas you must make sure your counters, table tops, floors and shower areas are clear of any items. Please be aware that our housekeeping staff will not enter your bedrooms and therefore the bedrooms are the student's responsibility to clean. The Residence has vacuums available at the front desk for your use. 18. What if something breaks in my room? If something breaks in your suite, you can come down to the Residence front desk and fill out a maintenance requisition form. This form authorizes our maintenance staff to enter you room between the hours of 10:00 AM to 5:00 PM to repair the damages you have requested. If it is an emergency we ask that you alert our staff of the situation. This request may take a few days to get to so we ask that you be patient. If it is an emergency we ask that you alert our staff to the situation. Please note that any damage to the suite that has occurred at the fault of the resident will be billable. 19. When is the front desk open? The Residence front desk is open 24 hours a day 7 days a week. We are available for questions, comments and/or concerns at anytime. Please come down to the front desk and get to know your Customer Service Representatives during your first few weeks here at Residence. 20. Are family or co-ed accommodations available? The Residence does not offer any family or co-ed accommodations. For off-campus housing please visit the website, www.places4students.com 21. Is parking available for Residents? Residence parking passes are available at the Front Desk for a small annual fee of $226.00. 22. What kind of security is in place? The Residence offers great security from the moment you pass through the controlled access main entrance, until you slide your electronic card into your suite door. Video cameras are located in all common areas, hallways and entrances. The front desk is also staffed 24 hours a day 7 days a week. 23. Can I bring additional cooking devices? All cooking devices must have automatic shutoff, be approved by CSA, and must not have an open element (for example hot plates and indoor grills are not permitted). All appliances will be checked for approval by a Residence staff member. 24. How will I know what is going on in the Residence? Your Resident Advisor's (RA's) are always organizing events that are educational as well as events that are strictly for fun. These events allow you to meet people in your new community. Check out bulletin boards located on each floor throughout the building, attend floor meetings, and let you RA know what type of activities you would like to see in Residence. 25. What if it gets really loud in Residence while I'm sleeping or studying? If you are disturbed at anytime of the day or night, before contacting the front desk, please try to talk to the resident(s) who is/are causing the disturbance first. Get to know your neighbours and build a respectful community. If the disturbance continues notify the front desk and a manager or RA will help you reach an acceptable volume by speaking to the resident(s). At the same time, remember to be reasonable with the level of volume you produce as well. TERMINATION & CANCELLATION 26. What happens if I decide not to come to Residence? If you decide to cancel your Residence application you must cancel it in writing. Cancellations will not be accepted over the phone and we request that your cancellation letter comes to us via e-mail, fax, or mail. Please refer to the cancellation policy located here: Termination and Cancellation Policy 27. If I cancel my Residence application will I receive my money back? Please refer to the cancellation policy located here: Termination and Cancellation Policy OTHER28. Can I visit the Residence? We would be happy to have you visit the Residence. Stay overnight for the months of May to August and take advantage of the special rate of $59.95 per night (plus taxes, based on double occupancy) we are offering to all Residence applicants and their families. 29. Can I stay in Residence over the winter break? Residents can apply at the front desk to stay during the Winter Break. You must submit your application prior to December 1, 2011 if you plan on staying for either part of or the entire break. There in an additional charge of $200.00 to stay over during this time or $25.00 per day.
30. How do I get an Income Tax receipt? The Residence is a "designated Residence" for property tax and rent purposes, meaning that Residence fees cannot be claimed on income tax returns. The only claim that is allowed is $25.00 for the year (with no receipt necessary), as directed by the Ontario government: 5006-TC ON 479 Ontario Credits (Student Residence Line 6114). For this reason, the Residence does not issue tax receipts for Residence fees. 31. Is public transportation available? The Residence is a "designated Residence" for property tax and rent purposes, meaning that Residence fees cannot be claimed on income tax returns. The only claim that is allowed is $25.00 for the year (with no receipt necessary), as directed by the Ontario government: 5006-TC ON 479 Ontario Credits (Student Residence Line 6114). For this reason, the Residence does not issue tax receipts for Residence fees. 32. How can I contact the Residence Life Department if I have more questions? All staff would be happy to help with any questions you may have. Front Desk (General Inquiries): conestoga@stayrcc.com, 519-895-2272 |
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